Free landlord template kit Google Sheet + checklist

For self-managing landlords

Free landlord maintenance log + repair request checklist

Keep tenant repair texts, vendor notes, costs, and status updates in one simple place. Built for small landlords who are not ready for full property-management software.

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Free Google Sheet + checklist. No tenant portal. No new app for tenants.

The problem

Repair requests come in messy.

One tenant texts a photo at 11pm. Another calls. A vendor asks for access details, the tenant wants an update — and three weeks later you're trying to remember what actually happened. If it is not written down, it is hard to prove, delegate, or improve.

If it isn't written down, it didn't happen.

What's inside

One Google Sheet + one checklist doc.

The kit

  • Maintenance log for Google Sheets or Excel
  • Tenant repair request fields
  • Emergency vs routine checklist
  • Vendor handoff template
  • Tenant update message templates
  • Simple dashboard: open items, priority, costs

What this is not

  • Not rent collection or accounting
  • Not tenant screening
  • Not an app your tenants download
  • Not legal advice
  • Not an emergency service
How you'd use it

One repair, start to finish.

11:47 PM
Request comes in
A photo and address arrive by text. You log it as one row in the sheet — nothing gets lost.
11:49 PM
Urgent, or can it wait?
No heat, no hot water, active leak? The checklist flags it as an emergency. Everything else waits for morning.
7:02 AM
Send it to your plumber
The handoff template covers access notes and a max price, so there's no phone tag.
9:30 AM
Update the tenant
"A tech is on the way." Copy a ready-made message — on the record, not buried in your texts.
11:15 AM
On the record
Cost and notes filed against the unit. There when you — or a dispute — need it.

Works with the channels you already use — text, email, phone. Your tenants don't download anything.

Who it's for

Good fit

  • You self-manage roughly 2–30 units
  • Tenants text, call, or email you about repairs
  • You track repairs in memory, notes, inboxes, or a spreadsheet
  • You want a simple system today, not new software

Not a fit

  • You already run property-management software and everyone uses it
  • You need legal advice or emergency dispatch
  • You want rent collection, accounting, or tenant screening
Who made this
Memo · why this exists

I build software, and I'm not a landlord. This kit comes from how small landlords describe handling repairs in public forums, and I'm refining it as people tell me what works. It's free. Use it, and tell me where it breaks.

— Denis · founder building software tools
Get the kit

Free: the maintenance log + repair checklist, ready to use today.

Send me the free kit

Takes 30 seconds
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I'll also follow up by email to ask if it helped. I read every reply.

Only your email is required. The rest is optional and helps me make the kit more useful.

Used only to send the kit and ask if it helped. Do not submit tenant personal information.